Top Must-Have Software for Schools.

Schools rely on various types of software to efficiently run operations, engage students, and provide a high quality of education. As technology continues to progress rapidly, there are some must-have software solutions that every school should consider utilizing. This article outlines the top 10 software for schools, emphasizing their features, benefits, and overall value in enhancing educational experiences.

Software has become an integral part of running a functional and successful school environment. There are many options on the marketthath serve various purposes, making it challenging to determine what solutions best suit specific school needs. Key factors that school administrators consider when selecting software for schools include:

  • Functionality and features
  • Ease of use
  • Ability to integrate with existing platforms
  • Data security and privacy
  • Accessibility
  • Cost and budgets

Utilizing the right software for schools ensures smooth day-to-day operations, engaged learning, streamlined administrative processes, and optimal data management and security. This list covers some of the must-haves that check these crucial boxes for school operations and excellence.

Online School Management Software

Comprehensive online school management software centralizes all critical school data, administration, communication, and processes under one platform that can be accessed anywhere. This type of all-in-one school ERP software should provide complete solutions that include:

  • Student Information System – Maintains features to maintain student profiles, contacts, attendance, grades, schedules, and other records in an integrated database.
  • Learning Management System – Enables teachers to deliver lessons, resources, and assessments online, while tracking student progress.
  • Communication Platforms – Enables school-wide and targeted messaging via SMS, mobile apps, email, websites and more.
  • Administrative Portals – Gives staff and administrators role-based dashboards to manage operations, tasks and KPIs.
  • Fee Collection and Accounting – Issues online fee invoices, processes payments, manages expenses and generates financial reports.
  • HR and Payroll – Automates personnel management, leaves, payroll, and compliance.

This consolidated platform, designed specifically for schools, streamlines operations by integrating all essential functionalities into one centralized system, ensuring maximum efficiency and ease of use for educators and administrators alike. Leading options like Fedena and FactEd provide comprehensive software for schools, covering all core functionalities necessary for optimal school management.

LMS Software

A dedicated learning management system (LMS) software is vital for schools to deliver engaging online and blended learning. Top LMS platforms like Moodle, Canvas, Blackboard, and Schoology, specifically designed as software for schools, include tools to effectively manage curriculum, streamline communication, and track student progress.

  • Create customized online courses with multimedia lessons, materials, quizzes and forums.
  • Deliver courses using various models including self-paced, synchronous, flipped and more.
  • Track detailed student progress, performance and participation.
  • Promote student collaboration through message boards, chat and shared files.
  • Assess student mastery via auto-graded assignments, polls and analytics.

These solutions facilitate impactful learning without physical classroom dependency. This allows continuity of high quality education during situations like pandemics or weather disruptions.

Gradebook Software

Easy gradebook software helps teachers simplify the otherwise complex task of grading and analyzing student performance. Leading options provide features to:

  • Create assignments and attach rubrics.
  • Support various grading scales – points, percentages, letters.
  • Input grades from any device.
  • Automatically calculate totals, averages on class and student basis.
  • Generate detailed teaching analytics and reports.
  • Securely share grades and feedback with students and parents.

By centralizing grading on one seamless platform, this software saves teachers considerable time while minimizing manual errors. This enables teachers to focus on delivering impactful instruction.

Plagiarism Checking Software

Plagiarism checking software is critical for schools to maintain academic integrity and honesty. Powerful detection tools like Turnitin and SafeAssign help educators to:

  • Effectively check student work for plagiarized content from billions of internet sources, journals and previously submitted student papers.
  • Highlight similarities and display original sources.
  • Set custom tolerance thresholds by assignment type.
  • Integrate seamlessly with LMS platforms.

This deters students from intentional/unintentional plagiarized submissions while encouraging proper citations and original work. It further protects schools from potential reputation damage related to academic dishonesty.

Parent Communication Apps

Two-way parent communication apps allow schools to instantly connect with parents via smartphones. User-friendly apps like ParentSquare streamline school-to-home and home-to-school interactions by enabling administrators and teachers to:

  • Send mass notifications on school news, events, emergencies, closures etc.
  • Message individual parents directly.
  • Share files, updates and photographs.
  • Allow parents to view schedules, grades, fees, attendance and other student data.
  • Enable in-app translations to eliminate language barriers.

Centralized, real-time parent communication keeps families engaged in student life and facilitates constructive school-parent partnerships.

Website Builders

A well-designed school website offers first glimpse of the institution for prospective students and parents. DIY website builders like Wix and Weebly empower schools to:

  • Create and publish elegant, mobile-friendly websites without coding.
  • Showcase school programs, achievements, activities using images and videos.
  • Provide admission and enrollment information.
  • Enable queries via contact forms and live chats.
  • Offer student and parent login for private access to grades, resources etc.

This is crucial for establishing brand quality, visibility and trust which drives enrollment and growth.

Virtual Learning Platforms

Interactive virtual learning platforms are especially valuable to enable continuity of learning without physical presence. Solutions like Google Classroom, Edmodo and Schoology facilitate:

  • Paperless distribution and submission of assignments, worksheets and projects.
  • Creation of digital classes, groups and forums.
  • Delivery of video lectures and interactive lessons.
  • Collaborative learning via message boards and chats.
  • Sharing of academic resources between students and teachers.

Blended with a strong LMS, these tools prevent classroom lockdowns from affecting student outcomes and promote technology-driven instruction.

Cybersecurity Software

Robust cybersecurity is imperative for schools to keep sensitive student, staff and operational data secure. Enterprise-grade solutions such as Zscaler and Bitdefender provide uncompromising network and endpoint protection through:

  • Advanced threat prevention across devices, cloud apps and remote locations.
  • Real-time monitoring, encryption and access controls.
  • AI/ML driven malware, ransomware and virus protection.
  • Compliance with regulations like FERPA and COPPA.
  • Shielding from phishing, DDoS, data breach attacks.

The threat landscape continues to intensify making cybersecurity non-negotiable. The right solutions safeguard institutional reputation and stakeholder data.

Video Conferencing Platforms

Reliable video conferencing platforms like Zoom, Microsoft Teams and Google Meet are relied upon by schools to:

  • Schedule and conduct engaging virtual classes, parent-teacher meetings and assemblies.
  • Enable guest lectures from remote subject matter experts.
  • Facilitate webinars for professional development and training.

With rising hybrid and remote learning models, high quality conferencing tools ensure learning continuity and effective communication.


This comprehensive guide covers the 10 most recommended software for enabling school excellence in academics, administration, safety, and technological capability. From classroom management to communication systems, these solutions empower schools to operate efficiently and enhance learning experiences. Specifically, Fedena stands out as a versatile solution for schools, integrating essential platforms like LMS and communication tools, all within a cost-effective package. With these software for schools, institutions can confidently navigate the rapidly advancing edtech landscape while focusing on their core mission of education.

What is the most important software for schools?

Comprehensive school management software like fedena is among the most important solutions. By consolidating platforms for academics, administration, communication and more, it enables smooth functioning and growth. Critical individual platforms like LMS, gradebooks and cybersecurity also rank high in priority.

How does software improve learning outcomes?

Software boosts learning outcomes by allowing engaging and personalized digital instruction, simplified grading and analysis for teachers, collaborative platforms for students and real-time feedback loops to reinforce progress. This leads to higher mastery, problem-solving skills and real-world readiness.

What software helps teachers the most?

Gradebook, plagiarism check and LMS software give teachers the most leverage by automating grading, catching plagiarism early, enabling engaging online assignments and classes, providing teaching analytics/feedback and minimizing manual tasks for more high value time with students.

Does school management software improve efficiency?

Definitely. By integrating data and workflows across finance, academics, payroll, HR and more on one centralized platform, school management software drastically cuts down manual processes and duplication of efforts to enable staff and administrators to focus on strategy, innovation and development rather than repetitive tasks.

How can schools improve communication with parents?

Smartphone communication apps allow schools to instantly connect with parents by sharing announcements, updates, forms and enabling parents to seamlessly view student records and schedules. Translations bridges language gaps for better participation.